The Art of Project Management: Expert advice from experienced project managers in Silicon Valley, and around the world
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Effective risk management starts with experience.

We can study about risk management.  We can take classes on steps for risk assessments.  We can learn about using probability and impact to prioritize our hazard lists.  But it’s experience that streamlines our risk assessment process.  With experience we can quickly list only the relevant risks.  Its experience that automatically eliminates the low probability and low impact items.  The unnecessary items become invisible and therefore free time to focus on the more important items.

Even with the proper training, inexperience costs both time and money in a few ways:

1)      Exaggerating lists of hazards.  This creates a difficult to manage list of “what could possibly go wrong”.  Each item then needs to be sorted and priorities according to probability (high/how) and impact (high/low).  This prioritization take time.

2)      Underestimating or even being oblivious to any time estimates, possible delays or bottlenecks, unaware of critical path issues that may arise.   Being unaware is more dangerous to a project than over-zealousness in listing the risks.

3)      Having no idea of the impact or probability of the incident.  Without an accurate knowledge of the probability or impact of the incident occurring, you simply have a long list of “could happen”.  You have no way to prioritize or idea on which to create contingency plans for and which to simply accept.

Acknowledging that sometimes (as in the above) ignorance isn’t bliss, what can we do about it?  We can’t gain experience overnight……or can we?

Borrowing expertise.

The first step for a project manager is to be self-aware of your talents, skills, and gaps.  If you are not experienced in a particular area, look for ways to fill that space.  Once that hole is identified, there are several ways to gain experience and expertise in a short amount of time.  The quickest way is to steal it from someone or someplace else.

1)      Hire a consultant that has done this type of project before can be a big help.

2)      Interview your current project team for similar projects in their history.

3)      Look for similar projects in sibling departments or groups.  Perhaps borrow their resident expert for a short period.

4)      Visit your local professional organizations and groups that are in a similar technology.

5)      Query on the various social professional networks like LinkedIn for advice.

6)      Research the internet for recommendations and articles.

Conclusion:

Every project will have a variety of risks associated with them.  It’s difficult to be experienced in all the things that could possible happen.  But with a few tricks, you can fill in the gaps to contineu to develop your own knowledge base as well as protect the project’s progress.

Let me know if these tips help.

About the Author

Laura is a Corporate Exit Strategist for the Blooming Entrepreneur. She is a certified business and personal life coach, specializing in time management skills, project management training and work/life balance strategies. She has been in the software and testing industry for over 20 years. She’s worked with such companies as IBM, Ericsson, Staples, Fidelity Investments and Sogeti in various client advocacy and project management roles. The techniques she uses in her business coaching and client advocacy work saved these companies both time and money, which resulted in on-time, quality product delivery with higher client satisfaction. Laura now uses her client focus, project, quality and people management skills in her personal life coaching career. As a personal life coach, she helps people transform their life by integrating their goals and dreams into their everyday lives. Laura uses creative and practical tools to help her clients realize what really matters to them. She helps others to easily transition into their next chapter whether it’s the next ladder of success within their corporate environment or into the entrepreneurial playground. I am not a fan of choosing to act in spite of fear. Rather, together we will collaborate toward a plan of inspired action. We will develop a plan together that you feel confident and excited about. For us, Taking The Leap will be magical, exhilarating and natural. If you are eager to take that next logical step but are unsure what it is signup for the Corporate Exit Strategy Coaching group. We have books, tapes, training materials, twice-monthly group coaching events, 3-day workshops, and individual coaching sessions to help you on your way toward your freedom and prosperity.
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