I remember sitting through a staff meeting back when I was in my corporate job, listening to my boss run through a series of issues, update the status on a few large initiatives, and then to close, he told the staff that “things around here are going to have to change.” Well, that sounds subtly threatening.
In effect, what he was really saying was, “All of you have to change.” At least, that is exactly what many of us in the room heard him saying.
Probably not the best way to deliver that message.
As Project Managers, you are inextricably tied to change. It’s part of your DNA. Pretty much everything you do is centered around the concept of change. Isn’t that what projects are all about? But what happens when the changes apply to people? Why is it so much more complicated?
“The world hates change, yet it is the only thing that has brought progress.” – Charles Kettering
Most of the time, changing our own behavior is difficult. Changing the behaviors of others, or of a group of people, can seem almost impossible. That’s because, as I’ve written previously, we tend to view change as a threat.
Think about this – a recent study on health trends showed that only one in nine people who underwent open-heart surgery were able to change their lifestyle, and these people had the ultimate motivation – possible death.
“Change before you have to.” – Jack Welch
Like the boss I referred to earlier, many times we tend to club people over the head with change, rather than engage them in the process and make it feel less threatening. In today’s business environment, and particularly in your role as PM, the work you’re doing is highly complex and non-routine. That, in itself, makes the carrot-and-stick approach to change completely ineffective.
So what can we do to get people to more readily embrace change? There are a few techniques we can use that are effective, available, and maybe most importantly – relatively or completely low-cost.
Most of the time, leaders tend to think that external rewards such as promotions, bonuses, or pay increases are the best way to motivate people to change. But, they have limited use, because you can’t continue to use them every time you want to engage people in change.
“Any change, even a change for the better, is always accompanied by drawbacks and discomforts.” - Arnold Bennett
Recent advances in neuroscience suggest that there are other, more effective ways to engage and motivate people in the change process. “The brain ideally likes to feel a sense of increasing status, certainty, autonomy, relatedness, and fairness.”*
Here are four easy-to-use, effective approaches to encourage change:
- In the workplace, one of the most effective ways to increase a person’s status is to publicly praise them for a job well done. The positive effect of this public recognition can be long-lasting, and can resonate with people for years.
- To appeal to their need for certainty, you can provide them with access to more information, the big picture, as it were. Giving people access to information meets their need for certainty, which decreases the potential for fear and resistance, and allows them to better solve more difficult problems since they are not in threat avoidance mode.
- If you want to appeal to peoples’ sense of autonomy, you can give them the opportunity to work flexible schedules, work from home, or make more of the routine decisions without having to ask permission first.
- When responding to peoples’ need for a sense of relatedness, provide them with more opportunities to network with peers or to attend seminars and conferences.
The point is – change is hard.
But we don’t have to make it harder through the way we handle it. When we seek to understand the dynamics of change, and how people tend to view and respond to change, we can find more effective ways to engage them and ultimately to gain their full commitment to the changes.
* “Your Brain at Work,” by David Rock